Decoding Florida's E-Verify Law: Compliance and Cost Considerations

Decoding Florida's E-Verify Law: Compliance and Cost Considerations

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Evolution is apparent in every area of life, and if you're in the construction industry, you might be familiar with the evolution of employment laws and regulations. There is a new state and federal law that requires the majority of construction companies to use an online verification system called E-Verify that confirms if new hires are eligible to work in the country or not.

This comprehensive guide will delve into the intricacies of complying with the Florida E-Verify law and shed light on a question that often arises, "how much does E-Verify cost?" Whether you're a Florida-based employer seeking to hire or an individual looking for employment, this blog will provide you with essential insights into the cost and compliance with the new system.

Understanding Florida E-Verify Law:

Understanding E-Verify law is essential for both employers and employees in the United States. E-Verify is an electronic system that helps employers verify the employment eligibility of their workers, ensuring they are legally authorized to work in the country. Employers are typically required to use E-Verify for their newly hired employees, as mandated by federal and sometimes state laws. Compliance with these laws is crucial to avoid legal penalties and maintain a workforce in good standing with immigration regulations.

Employees, on the other hand, should be aware of their rights and protections under E-Verify, such as the ability to contest any erroneous findings and maintain their privacy during the verification process. A thorough understanding of E-Verify law helps foster a fair and lawful employment environment for all parties involved.

How Much Does E-Verify Cost?

Let's address the important question: How much does E-Verify cost? E-Verify is free for employers, according to the E-Verify website. This means you can verify the work eligibility of your employees without incurring any direct expenses. However, there might be some indirect costs, such as staff training and potential time constraints, which we'll explore further in this guide.

Compliance with Florida's E-Verify Law:

Eligibility for E-Verify: The first step for employers is to determine if they meet the criteria for using E-Verify. Most employers in Florida are required to use E-Verify for newly hired employees, but there are some exceptions, such as certain agricultural employers.

Enrollment: To comply with the law, you must enroll in the E-Verify system. The process is relatively straightforward and can be completed online.

Verification of New Hires: Once enrolled, you'll need to verify the employment eligibility of your newly hired employees within three business days of their start date. This involves submitting the necessary information from the Form I-9 to the E-Verify system.

Non-Discrimination: It's crucial to treat all employees and job applicants equally when it comes to E-Verify. You should not use the system to discriminate against individuals on the basis of their national origin, citizenship, or immigration status.

Maintaining Records: Florida employers are required to maintain records of their E-Verify cases for at least three years. It's essential to keep this documentation organized and readily accessible for potential audits.

Indirect Costs of E-Verify:

While using E-Verify is free, there are indirect costs that employers should be aware of:

Time: Training staff on how to use E-Verify and the time required for verification can be considered indirect costs. However, these are investments in compliance and a legal workforce.

Potential Delays: Verifying employment eligibility can sometimes lead to delays in the hiring process, especially if there are discrepancies that need to be resolved.

Accuracy: Employers must ensure that the information they provide to E-Verify is accurate. Any mistakes can lead to delays or even legal issues.

A Commitment to Legal and Skilled Workforce

In conclusion, understanding and complying with Florida's E-Verify Law is essential for both employers and employees. It's a crucial step in maintaining a legal and authorized workforce. While the use of E-Verify itself is free, it's important to consider the indirect costs, such as training and potential delays in the hiring process.

If you have any further questions about Florida's E-Verify Law, or if you need assistance with labor solutions for your construction business in Florida, Tower Eight Staffing is here to help. Contact us for more information and let us assist you in finding the right labor solutions to meet your specific needs.

Compliance with Florida's E-Verify Law is not just a legal requirement but also a commitment to ensuring a lawful and productive workforce. Stay informed, stay compliant, and empower your business in the Sunshine State.